Corporate Account Program
Streamline your company's ground transportation with a dedicated corporate account. Priority booking, consolidated billing, volume discounts, and a named account manager who knows your business.
What are the benefits of a corporate account for Chicago airport car service?
A corporate account provides a dedicated account manager, priority booking during peak periods, consolidated monthly billing with itemized trip reports, volume discounts of 10-20%, and access to the full fleet of sedans, SUVs, and Sprinters. Accounts can be set up within 24 hours and support unlimited authorized bookers with customizable permissions.
Why Companies Choose a Corporate Account
Managing ground transportation across a team of travelers creates complexity: inconsistent booking, scattered receipts, unpredictable costs, and no centralized oversight. A corporate account eliminates these friction points and replaces them with a structured, cost-effective program.
Dedicated Account Manager
Every corporate account is assigned a named account manager who learns your company's preferences, key travelers, and scheduling patterns. Your manager is your single point of contact for booking changes, billing questions, and service customization.
Priority Booking & Dispatch
Corporate account holders receive priority placement in our dispatch queue. During peak travel periods such as holiday weeks, convention season, and major events, your reservations are confirmed first with guaranteed vehicle availability.
Monthly Consolidated Billing
Eliminate per-trip payment processing. All rides are compiled into a single monthly invoice with itemized trip details, cost center codes, and traveler information. Export to CSV for seamless integration with your accounting software.
Volume Discounts
The more your company travels, the more you save. Tiered pricing starts at 10% off published rates and increases to 20% or more for high-volume accounts. Discounts apply across all vehicle classes in our fleet.
Full Fleet Access
Corporate accounts have access to our complete fleet: executive sedans, premium SUVs, luxury Sprinter vans, and stretch limousines. Choose the right vehicle for every occasion, from solo airport runs to board-level group transfers.
Expense Management Integration
Receipts are automatically emailed after each trip with all details needed for expense reports. Enterprise accounts can integrate with Concur, Expensify, SAP, and other travel management platforms via our reporting API.
Account Tiers & Pricing
Every corporate account is built around your travel volume and operational needs. Choose the tier that matches your company and scale up as your travel program grows.
Business
10-30 trips/month
- ✓ Dedicated account manager
- ✓ Monthly consolidated invoicing
- ✓ Online booking portal
- ✓ Detailed trip reporting
- ✓ Net-30 payment terms
- ✓ Priority dispatch
Best for: Small businesses and startups with regular airport travel
Enterprise
31-100 trips/month
- ✓ Senior account manager
- ✓ Custom billing codes and cost centers
- ✓ Employee self-service booking portal
- ✓ Real-time trip dashboard
- ✓ Net-45 payment terms
- ✓ Guaranteed vehicle availability
- ✓ Dedicated 24/7 priority phone line
Best for: Mid-size companies with frequent executive travel
Premier
100+ trips/month
- ✓ Named executive account director
- ✓ Fully customized billing integration
- ✓ API access for travel management systems
- ✓ White-glove onboarding for employees
- ✓ Net-60 payment terms
- ✓ Guaranteed fleet access, any vehicle class
- ✓ Quarterly business reviews
- ✓ Complimentary upgrades when available
Best for: Large corporations, consulting firms, and travel management companies
All tiers include flat-rate airport pricing, real-time flight tracking, and professional chauffeurs. View base rates.
How to Set Up Your Corporate Account
Request Account Setup
Contact our corporate sales team by phone or fill out the online inquiry form. We'll schedule a brief call to understand your travel volume, key routes, and billing preferences.
Customize Your Program
Your account manager works with you to configure billing codes, authorized travelers, preferred vehicle types, booking permissions, and any special requirements for your organization.
Onboard Your Team
We provide booking credentials, a quick-start guide, and optional training sessions for executive assistants and travel coordinators. Your team can start booking within 24 hours of setup.
Travel & Review
Your account manager monitors service quality, resolves issues proactively, and conducts quarterly reviews to optimize routing, costs, and traveler satisfaction.
Who Benefits from a Corporate Account?
Our corporate program serves a wide range of organizations across the Chicago area. Whether your company sends one executive to O'Hare twice a week or coordinates travel for an entire sales team visiting clients across the Midwest, the corporate account structure creates efficiency and savings that ad-hoc booking simply cannot match.
Consulting and Professional Services Firms
Consultants and professional services teams travel extensively. Monday-morning flights out of O'Hare and Thursday-evening returns create predictable patterns that benefit from standing reservations. Corporate accounts allow your travel coordinator to book recurring trips in advance, assign preferred vehicles to partners and managing directors, and receive consolidated invoices broken down by engagement code. Many of our consulting clients save 15-20% compared to individual rideshare bookings when factoring in surge pricing, variable wait times, and lost productivity.
Technology and Startup Companies
Chicago's growing tech sector demands reliable ground transportation for investor meetings, board travel, and client presentations. Our Business tier is designed for startups and growth-stage companies that need professional service without the overhead of a full travel management program. Your team books through our online portal, and your finance lead receives a single monthly statement with every trip detail.
Event and Meeting Planners
If your company regularly hosts visitors at Chicago offices or venues, a corporate account ensures every guest receives a consistent, high-quality arrival experience. We coordinate multi-vehicle arrivals for conferences at McCormick Place, board dinners downtown, and executive off-sites in the suburbs. Your account manager handles routing logistics so you can focus on the event itself.
Law Firms and Financial Institutions
Discretion and reliability are non-negotiable for legal and financial professionals. Corporate accounts provide background-checked chauffeurs, private vehicles with no ride-sharing, and confidential ride policies. Billing can be coded to client matters for pass-through expense recovery, and all trip data is available for audit purposes.
Billing, Reporting, and Expense Management
Tracking transportation expenses across multiple travelers, cost centers, and billing codes is one of the biggest challenges in corporate travel management. Our corporate billing system is built to simplify this process at every level of your organization.
What Your Monthly Invoice Includes
- Date, time, and duration of each trip
- Pickup and dropoff addresses
- Vehicle type and chauffeur name
- Traveler name and department
- Custom cost center or project code
- Base fare, tolls, parking, and total charge
- Volume discount applied
- Running account balance and payment terms
Enterprise and Premier accounts can also access a real-time trip dashboard that shows active rides, upcoming reservations, and monthly spend against budget. This visibility helps travel managers make informed decisions about routing, vehicle selection, and cost optimization.
For companies using travel management platforms, our reporting API enables automated data sync with Concur, Expensify, TripActions, Navan, and similar systems. This eliminates manual receipt entry and ensures your transportation data flows directly into your expense management workflow.
Service Coverage for Corporate Accounts
Corporate accounts are not limited to airport transfers. Your account covers the full range of ground transportation services across the Chicago metropolitan area:
From $75 sedan / $95 SUV
From $65 sedan / $85 SUV
Wi-Fi, quiet rides, flight tracking
Multi-stop meetings and events
Tarmac pickup at Chicago FBOs
Teams, boards, and delegations
View our full fleet lineup or check service areas covering Chicago and suburbs within 60 miles.
Frequently Asked Questions
What is the minimum trip volume for a corporate account?
Our Business tier starts at 10 trips per month. However, we can accommodate smaller accounts on a case-by-case basis. Companies with fewer than 10 monthly trips may still benefit from consolidated billing and a dedicated account manager. Contact us to discuss your needs.
How quickly can a corporate account be set up?
Most corporate accounts are fully operational within 24-48 hours. After initial contact, your account manager will configure billing codes, authorized users, and preferences. Standard credit approval takes one business day. Rush setup is available for urgent needs.
Can multiple employees book under one corporate account?
Yes. Enterprise and Premier accounts support unlimited authorized bookers. Each employee receives individual login credentials for our online portal. Booking permissions can be customized by role, so assistants can book on behalf of executives while maintaining oversight.
Do you offer airport service outside of O'Hare and Midway?
Absolutely. Our corporate accounts cover all Chicago-area airports including O'Hare, Midway, Chicago Executive (PWK), DuPage (DPA), and Gary/Chicago (GYY). We also service private aviation FBOs with tarmac-side pickup for private jet travelers.
How does monthly billing work?
All trips completed during the billing period are compiled into a single invoice issued on the 1st of the following month. Invoices include date, time, pickup/dropoff, vehicle type, traveler name, cost center code, and total fare. Payment terms are Net-30, Net-45, or Net-60 depending on tier.
Can we integrate your service with our travel management platform?
Premier accounts have access to our reporting API, which integrates with Concur, Expensify, TripActions, and other major platforms. Enterprise accounts receive CSV exports formatted for easy import. Contact your account manager for integration details.
Ready to Streamline Your Corporate Travel?
Join 200+ Chicago-area companies that trust us for their airport ground transportation. Your account manager is ready to build a program tailored to your organization's needs.
Or email info@royalcarriagelimo.com with your company name and estimated monthly trip volume.